Software solutions for SMBs
Your business runs.
Everything around it costs time.
Quotes, material orders, site reports, recruiting, dunning — the work around the work is what drains SMBs of time, money, and nerves. AI automation for the processes that don't move you forward. Voice + Claude + Supabase.
The AI handles the paperwork. You handle the business.
Clients who trust us
What costs SMBs the most
The 10 unsolved time sinks
- 01Customer inquiries that go unanswered
- 02Building quotes from photos, voice memos, and notes
- 03Material ordering without a system break
- 04Tracking delivery dates, spotting delays
- 05Staff recruiting and applicant screening
- 06Site scheduling and technician dispatch
- 07Change-order management and approvals
- 08Invoicing from field reports
- 09Dunning without cash-flow gaps
- 10Central communication across phone, WhatsApp, and email
21 AI building blocks
A ready-to-deploy block for every problem
Not sold as a suite — implemented one at a time. You pick what hurts most right now, we build it live in 3-14 days.
Inquiries, quotes & material
Customer inquiries unanswered
AI picks up calls you can't get to, gathers project info from the customer, and automatically proposes appointments. No lead gets lost, response time drops from days to minutes.
Callback management
Vapi calls new prospects back within minutes of their inquiry, qualifies budget + buying readiness, and creates tasks or appointments.
Quote creation
Staff record the site visit as a voice memo — Claude drafts a quote including scope of work. The office only reviews the final version.
Quote follow-up
n8n tracks deadlines after a quote is sent. Vapi calls a few days later, asks about the decision and open questions. Answers land cleanly in the database.
Material ordering
Technicians report needs by voice or WhatsApp. Claude extracts items, quantities, and priorities; n8n places the order with the supplier. Everything logged in Supabase.
Delivery-date monitoring
Orders are tracked automatically, n8n checks status and detects delays. Project leads + technicians are notified immediately when there's a problem.
Inventory management
Report material withdrawals by voice — Claude recognizes item + quantity, updates stock. Reordering starts automatically once minimum stock is reached.
Site, team & scheduling
Site scheduling
Claude analyzes capacity, qualifications, and resources. n8n builds daily and weekly schedules. Changes are communicated by SMS, WhatsApp, or call.
Technician dispatch
On short-notice absence, the system suggests qualified replacements (skills, distance, availability). Vapi calls and confirms appointments.
Site reports
Technician speaks the daily report into their phone. Claude turns it into a structured report with hours, material, and issues. Zero typing, everything in Supabase.
Change-order management
Extra work discovered on site is detected automatically. Claude drafts a change order including description + cost estimate. Customer approval is logged in an audit-proof way.
Applicant screening
Vapi calls applicants right after they apply, asks recruiter questions, and scores the answers. Candidate profiles land in Supabase. Saves up to 90% of screening effort.
Employee onboarding
New hires are walked through processes, tools, and safety by a phone assistant. n8n drives the onboarding steps, progress is logged.
Appointment scheduling
Customers book by phone, 24/7. Vapi checks open capacity, proposes matching slots, and syncs with your ERP + calendar.
Invoicing, service & reporting
Invoicing
Field reports, material, and hours flow together into a draft invoice. Claude generates the PDF, n8n sends it automatically. All invoices live centrally in Supabase.
Dunning
Open invoices are monitored, overdue payments detected, dunning processes triggered. Vapi calls customers with a friendly reminder about outstanding invoices.
Customer service
Service hotline takes standard questions and fault reports. Claude analyzes the request and prioritizes cases. n8n creates tickets in Supabase.
Quality management
After project completion, AI calls customers for feedback. Results are captured in a structured way. Claude spots recurring issues and improvement opportunities.
Project-status communication
Customers get automatic updates on start, delivery, and completion. Claude drafts the status messages, n8n sends them by email, SMS, or call.
Management cockpit
All data from leads, projects, staff, and invoices lives centrally in Supabase. Claude generates management reports and forecasts. Daily or weekly reports, automatically.
Central communication
Phone, WhatsApp, and email land in one shared channel. Claude detects sender, intent, and priority. Automatic routing to the right person.
Where do you want to start?
Show me 3 of your biggest time sinks in 30 minutes
We'll look together at which 1-2 building blocks hurt most for you right now. I'll build you a pilot in 5-10 days — you only pay if it works.
Book a demo →